Hire a Ghostwriter: How to Organize Your Notes


hire a ghostwriter and organize your notesAre you looking to hire a ghostwriter? If so, and this is all new to you, you might be wondering what you might do to prepare. What does a professional writer need from you?

Or maybe you just signed a contract and are waiting to get started on your book. This second scenario is not unusual, as most popular ghostwriters book clients months in advance, giving them time to wrap up their current projects.

Either way, here you are, playing the waiting game. Being an author myself, I know how excited one can become about beginning a book project. In fact, I wouldn’t be surprised if you are tempted to get started immediately.

I can understand your eagerness to begin, but let me warn you: if you head in the wrong direction, you could burn yourself out before you begin working with your ghost.

Take a moment

If you take a moment to think about it—it doesn’t make any sense to prepare the content before you hire a ghostwriter or start working with her. It’s a bit like mopping all the floors before a house cleaner arrives or attempting to repair your car before taking it to the mechanic.

Please don’t try to bang out the first draft on your own because you will likely feel crushed when you’re told it needs to be completely rewritten. Unless you’ve written professionally, you might not know how to structure the content of a book. There’s an art to putting together a book, and the process is different for each one. I’ve written over forty books. Not only am I familiar with the process of bringing an author’s vision to life, but I enjoy how each journey is unique.

So what’s an eager author to do? Well, if you find you have time on your hands and you really want to get a jump start on your project, there are a few things you can do to prepare.

Organize research material for your ghostwriter

No matter what kind of book you wish to write, there will be research required by your ghostwriter. There are a lot of steps you can take early on in the writing process that will help your writer tremendously.

Your notes for a memoir

Gather information before you hire a ghostwriterIf you wish to share your life story, you probably want to write a memoir. This is one of the most popular genres with readers. Your book will capture a portion of your life, telling your story in the first person in a way that the reader will connect with you on a deep level.

Most people who hire a ghostwriter desire to write their memoir.

A memoir follows many of the same rules of writing as a fictional piece. You need to stick with a three-act structure, build characters and develop them, and tell an entertaining story.

Items to gather

When you hire a ghostwriter, she will need a lot of information for your memoir. Here are some of the items you could collect:

  • Pages from your diaries
  • Blog posts you’ve written about your life
  • Relevant newspaper articles
  • Photographs
  • Short bios for all the people who will appear in your book
  • Addresses of homes or businesses that will be featured so the ghostwriter can do additional research

Create a list of incidents

add personal stories to your prescriptive nonfiction bookIt’s worth noting that a book is really a series of incidents that come one after the other. Some incidents are short, while others can span an entire chapter.

I would recommend that you make a list of all the incidents that happened to you during the period covered by the memoir. For instance, if you wish to share the story of how you built your thriving company, you might start with incidents that relate to that business. Say you own a chain of restaurants. In that case, your book might include the first break you received when you were hired as a line cook at a prestigious bistro. You would also want to include a few opening nights, as well as the disastrous decisions you made along the way (and how you learned from those mistakes).

If you left an oppressive country decades ago and are now a successful businessperson, you would share with your readers the details of the decision you made to leave your old country and the effects that created on your loved ones. Of course, it goes without saying that you’d also need to focus on the details of your daring escape and the hardships that you overcame.

At this early stage, simply make a list of the incidents that you feel should be included. Don’t go into detail, just jot down enough information so that you know what you mean. As this is your life, you know the details intimately and will never forget them. These entries might be one line or a short paragraph. Once your ghostwriter is ready, you can share this list with her and she will interview you for more information as needed.

Your notes for a business book

When you hire a ghostwriter to write a business book, she will need to do some additional research. This isn’t to say that she will need to become an expert in your field. No, she needs to become an expert in your thoughts and ideas about your industry.

Most of the reading material should filter through you. In other words, you should share your thoughts on the material with your ghostwriter because you are the author of the book and an expert on this subject. Readers don’t want to read rehashed versions of other books. For this reason, it isn’t a bad idea to start making a list of the topics you’d like to discuss in your book and include a few short notes about your ideas on these.

Items to gather

Hire a Ghostwriter How to Organize Your NotesIn writing a business book, there will be some overlap with the items that would be required for a memoir. For instance, you might want to sprinkle in personal stories to liven up the book. If that appeals to you, you can make a list of appropriate incidents.

In addition, here are a few other documents you might start collecting:

  • Applicable pages from company manuals
  • Articles you’ve written on the subject of your book
  • Links to websites that relate to your project
  • Interviews that you’ve given on the topic

Additional advice

As a ghostwriter, I specialize in making difficult topics easy to understand and read. This means I need to fully understand the subject matter and all the definitions of the technical terms. Although I can get some of that information from books and internet articles, it helps me to learn the definition of the terms you use so I can get your unique slant on the subject. For that reason, it’s a good idea to make a list of all these terms and definitions ahead of time.

It is also sometimes appropriate to include drills or exercises for your readers so that they can begin to apply the information you share in your book to their lives. This a forte of mine. I love creating practical exercises for readers to accomplish in a step-by-step manner. If you hire me as your ghost and have ideas for drills, start writing them down as soon as they pop into your mind and we’ll get cracking on it as soon as I am available.

Your notes for a novel

hire a ghostwriter to help you build your worldIf you’re writing a novel, the research will take on the form of worldbuilding and character development. Some writers get very detailed about the worlds they create. You might consider drawing maps and sketching out the unique animals and plants of your universe.

If you’re writing a historical novel, you will also need to include factual details about that era and location.

Of course, when you hire a ghostwriter, she will do most of the heavy lifting in these areas, but it wouldn’t be a bad idea for you to jot down some ideas to give her direction. After all, you two will become a strong writing team.

Items to gather

As you build the world of your book, here are some areas where you can begin to create:

  • Maps of the area
  • Character descriptions and bios
  • History of the race of people you are writing about
  • Traditions, unique vocabulary, fauna, and flora of the world
  • A summary of the story

As a side note, I would suggest that you research your project by studying other novels of the same genre that you enjoy. It might inspire you.

I can tell you that I form a unique relationship with each author I work with. Some people give me a spark of an idea and ask me to create a novel from that nugget. Other clients give me detailed notes (perhaps even a first draft) and ask me to rewrite it into a well-structured novel. Then again, some wish to write alongside me. I am truly happy doing any of the above.

If you’re not quite ready to hire a ghostwriter

If you are waiting for funds to get started or just aren’t ready to hire a ghostwriter, you can still prepare by gathering some of these items anyway. Then, whether you hire a ghostwriter or decide to write the book yourself, you will be ahead of the game.

It’s important to note that you shouldn’t feel like you need to do anything before you hire a ghostwriter. It’s OK if you don’t have all these items mentioned in the above article. Your ghostwriter will help you collect them.

If you need help, please feel free to contact me. If you’d like to learn more about how to hire a ghostwriter, please check out my book: Your Guide to Hiring a Ghostwriter.

Additional articles you might find helpful:

My Ghostwriting Process

A Ghostwriter’s Fee: How Do They Charge?



  1. Kim Arevalo

    Excellent information. Thank you very much for posting this.

  2. Laura Sherman

    Hi, Sophia! Definitely, I’d be happy to help. I wrote to you privately and look forward to hearing back!


    I’ve started writing a manual for educators but I just don’t seem to have as much time on my hands to write it. I’m interested in working with a ghostwriter.

    • Laura Sherman

      Thanks for writing! I will email you privately to discuss details.

  4. robert

    I read ur postings how to find and get tips for a ghostwriter. Personally I don’t think I need a ghostwriter maybe u can suggest whom I need. I lik to write but I cant creatively describe characters in my stories but I can write pages and pages with details in my stories and I hav a very high vocabulary in speech but when it comes to spelling or punctuation I rack my brain and lose concentration of the story so I change the words n dumb it down to get over the writers block. My question is who should I seek help from when I hav the story in my head and I can write it with creative detail but have to settle for less not knowing the correct spellings, quotations or commas. Plz help

    • Laura Sherman

      Dear Robert,

      Thanks for writing! Honestly, there’s more to writing a book that having a creative idea and knowing grammar and punctuation. It requires some experience (which includes reading a lot and writing a lot) to develop these skills. If you can’t afford a ghostwriter (or don’t want to hire one) you could hire a writing coach. However, it sounds like you might benefit from reading many books within your genre, so that you can see how other authors create a story. If you’d like a coach, I can find one for you. It usually runs $50 – $150 an hour. Feel free to email me privately, if you’re interested!

  5. Nicholas Kouve l

    I fit into the category of someone who has wanted to write a book and have continued to contemplate for the last ten years. I have amazing experiences in the restaurant business as an owner, operator and for the last twenty years an executive chef of multiple operations. I have many pictures and items that I believe could make a book one that I would love to read as it could provide knowledge and hilarious as well as unbelievably unacceptable behavior. It happens every day!! I would like to talk with someone and perhaps you can be kind enough to point me in the right direction.
    Thank you

    • Laura Sherman

      Dear Nicholas, I love the idea that you have for your book! I just wrote you privately. I’d love to talk to you further!

  6. kathy

    i need a ghost writer. i live in england in a town called acccrington in lancashier post code bb5.

    • Laura Sherman

      Thanks for writing, Kathy! Please feel free to contact me directly through my contact page. Let me know your budget and I’ll do my best to offer you solutions!

  7. Teena Lyons

    This is a really interesting article – it’s so important to consider the logistics when choosing whether or not to use a ghostwriter!


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